Qualead processes every venue hire request automatically, from initial detection to final summary — without your teams having to intervene at every step.
Always under human validation · No automatic sending
The steps
Qualead monitors your inbox in real time via the Microsoft Graph API. Every email identified as a venue hire request is automatically picked up and processed.
The email content is analysed by AI to understand the nature of the request: event type, context, urgency, contact person.
Qualead extracts and structures the essential information: requested date, guest count, indicative budget, format, special requirements.
Each brief is compared against the information required to produce a quote. Missing fields are listed and follow-up questions prepared.
Qualead queries your Microsoft calendars to check whether the requested date and spaces are available. Read-only — no modifications to your diary.
A reply email is drafted in your style and placed as a draft in your Outlook. You review and send — or edit if needed.
With each new message in the conversation thread, the brief is automatically updated. The file builds itself without any action on your part.
Once all information is gathered, Qualead generates a complete file summary: structured brief, pricing estimate, confirmed availability.
Qualead can never send an email on your behalf. Every reply is placed as a draft. Sending is always a conscious, deliberate human act.