Qualead helps event teams analyse, structure and automatically qualify their incoming venue hire requests — without losing human oversight.
Incoming requests
3 new requests today
Sophie Martin
EventPro LtdCorporate gala · 150 guests · 11 June 2027
Thomas Durand
Luxury Brands SALaunch cocktail · 80 guests · May 2027
Isabelle Fontaine
Maison FontainePrivate birthday · 60 guests · September 2027
The problem
Every incoming venue hire request demands time, attention and energy — before you can even reply.
Incomplete briefs
Requests rarely arrive with all the information needed. Reconstructing a brief takes time you simply don't have.
Difficult responsiveness
Every hour without a reply is an opportunity going cold. Responding quickly and well to multiple requests simultaneously is impossible to sustain manually.
Operational mental load
Managing exchanges, follow-ups, availability checks and quotes in parallel exhausts your teams and undermines the quality of your client relationships.
How it works
Qualead acts as a qualification layer between your incoming requests and your teams. Every step is tracked, every piece of information structured.
Automatic detection
Every email identified as a venue hire or event brief request is automatically detected and processed, with no manual action required from you.
Outlook Inbox
DetectedFrom: Sophie Martin <s.martin@eventpro.com>
Venue hire request — Corporate gala evening
Hello, I would like to enquire about hiring your venue exclusively. We wish to organise our annual corporate gala dinner for 150 guests on Friday 11 June 2027. Indicative budget: €25,000...
Qualead detected a venue hire request — analysis in progress…
Brief analysis
Qualead reads the content of each request and identifies what is provided — event type, date, headcount, budget, special requirements — and what is missing. You immediately get a structured view of the file status.
File status
Event type
Corporate gala — seated dinner + dancing
Guest count
150 guests
Requested date
Friday 11 June 2027
Budget
€25,000
Catering preference
Not specified — to request
Setup / installation
Not specified — to request
Availability
Qualead connects to your existing calendars. On receipt of a request, it checks whether the requested date and space are available — without you having to open your diary.
Availability check
11 June 2027Grande Salle des Fêtes
AvailableSalon Marly
BookedTerrasse Sud
AvailableRecommended space: Grande Salle des Fêtes — 180 seated guests
Reply ready
Based on the missing information identified, Qualead drafts a follow-up email in your style — matching your communication templates. The draft is placed in your inbox, ready to send. No copy-pasting, no writing from scratch.
Outlook draft — ready to send
Awaiting validationDear Ms Martin,
Thank you for your interest in Château de Lumières for your annual corporate gala.
The Grande Salle des Fêtes is a perfect fit for your event with 150 guests in banquet configuration. Your requested date of 11 June 2027 is currently available.
Message continues…
Continuous brief
As soon as a new message arrives in the thread, Qualead integrates it and updates the brief automatically. The file builds itself through the exchange, without any action on your part.
Conversation thread — Sophie Martin
Initial request received
Type, date, headcount, budget extracted
Client reply: catering confirmed
"Catering preference" field completed
Client reply: adds cocktail room
Brief updated — 2 spaces required
Complete brief
Once all necessary information is gathered, Qualead provides a complete summary: budget, logistics requirements, special requests, and a pricing estimate based on your rate card. The structured project sheet is downloadable to feed your operations team or CRM.
Sophie Martin
EventPro Ltd · Corporate gala
Requested date
11 June 2027
Guest count
150 guests
Budget
€25,000
Format
Seated dinner + party
Recommended space
Grande Salle des Fêtes — 180 seated · Est. €18,500 – €24,000
What changes
Qualead integrates with your Outlook without changing your organisation. Your teams stay in control of every reply.
More responsiveness
A draft reply is ready in under 30 seconds from receipt of the request — 7 days a week, including evenings and weekends.
Fewer back-and-forths
Qualead identifies missing information and prepares follow-up questions. You get a complete brief with a minimum of exchanges.
More clarity
All your requests, their progress, the present and missing information — centralised in a single dashboard.
More commercial time
No more hours lost reading, sorting, following up and drafting. Your teams focus on what creates value: relationships and signatures.
Qualead vs CRM
A CRM waits for you to fill it in. Qualead does the work upstream: it reads, qualifies and prepares the reply. And it feeds your CRM if you have one.
Results
−83%
administrative time
+20h
recovered over 50 requests
ROI Calculator
Two sliders. Results update in real time.
With Qualead, every month you reclaim
24,0 h
saved on request processing
€427
recovered monthly in processing costs
One plan
€60 excl. VAT / month
Return on investment
7.1×
At €60 excl. VAT/month, you recover 7.1× your investment from day one.
Calculated at 29 min/request today · 5 min with Qualead
Qualead is built for demanding venues. Security and compliance are at the heart of every decision.
Human validation
Qualead can never send an email on your behalf. Every reply is placed as a draft in Outlook. You validate before every send.
Data privacy
Your data is hosted in Europe, encrypted, and siloed per venue. Qualead never shares data between clients.
Simple deployment
Microsoft OAuth connection in minutes. No installation, no admin access, no IT involvement required.
Frequently asked questions
How does Qualead process venue hire requests?
Qualead connects to your Outlook inbox via Microsoft OAuth and monitors incoming emails. As soon as a venue hire request is detected, it automatically extracts key information (date, headcount, budget, event type), identifies what is missing, checks your availability and generates a draft reply — all in under 30 seconds.
Does Qualead reply automatically to my clients?
No, never. Qualead places a draft in your Outlook, but it is always a member of your team who reviews and sends the reply. It is technically impossible for Qualead to send an email without human validation.
Does Qualead work with Outlook?
Yes. Qualead is designed specifically for Microsoft Outlook via the Microsoft Graph API. The connection takes a few minutes via your Microsoft 365 account, with no installation and no admin access required.
How is my data secured?
Your data is hosted in the European Union, encrypted with AES-256, and strictly siloed per venue. Qualead does not train any AI model on your data and never shares it with other clients.
Join event teams qualifying their venue hire requests in under 30 seconds — with human validation at every step.